• Confirmation of Employment - 4 weeks
• Determination of Initial Salary - 6 weeks
• Extension of Probationary Period - 6 weeks
• Confirmation of service- 6 weeks
• Conferment of pensionable status - 6 weeks
• Transfer of Service - 6 weeks
• Return to Previous Service Scheme - 16 weeks
• Termination of Employment - 16 weeks

• Confirmation of Appointment;
• Determination of Initial Salary;
• Extension of Probationary Period;
• Confirmation of Service;
• Conferment of Pensionable Status;
• Transfer of Service;
• Return to Previous Service Scheme; and
• Termination of Employment.

• Agreement of Employment Letter (PSC 6A Form);
• Letter of Oath (SPA 6B Form);
• Approved Medical Examination Form;
• Statement of Changes (Kew.8) ;
• Certificate of Security Vetting (for related scheme);
• Letter of Undertaking;
• Copy of certified certificate/diploma/degree (only for candidates that do not provide their certificate during the interview process); and
• Other related documents whenever required and stated in the Offer Letter.

1. Letter of application through the Head of Agency;
2. Endorsement from the Head of Agency in recognizing the relevance of previous experiences to current post job scope
3. List of previous job scope certified by the Head of Agency;
4. List of current job scope certified by the Head of Agency; and
5. A copy of applicant's complete and updated service record.

(Documents (iii) and (iv) are not applicable for officer of temporary and contract basis that are appointed permanently to the same post)

For relevant experiences from the private sector:-

1. Letter of application through the Head of Agency;
2. Letter of confirmation from the previous employer (private sector) in regards to post held, job scope, responsibilities and term of service rendered;
3. List of current job scope certified by the Head of Agency;
4. Endorsement from the Head of Agency in recognizing the relevance of experiences in private sector to current post job scope;
5. Copy of certified degree/diploma certificates; and
6. A copy of applicant's complete and updated service record.

*Application for Determination of initial salary for relevant experience in the private sector can be applied within one to three years dated from reporting of duty

1. Endorsement from the Head of Agency through the fourth schedule (Certification Form for Extension of Probation Period);
2. Copy of employee's complete and updated service record; and
3. Explanation letter from the officer in regards to its failure to comply with the requirements for confirmation.

1. Endorsement from the Head of Agency through the third schedule (Certification Form for Confirmation in Service);
2. Proof of compliance to the service requirements including result of mandatory examinations and/or other mandatory requirements as stated in the service scheme;
3. Copy of employee's complete and updated service record;
4. Original Pension/KWSP option form; and
5. Disciplinary charge letter, Disciplinary Board decision letter or a special testimonial from a General Director or Deputy General Director in the case of disciplinary breach by officers under probationary period.

1. Endorsement of Conferment of Pensionable Status;
2. Approved Fifth Schedule (Option Form) for EPF Scheme in accordance to subsection 6A(1) of the Pensions Act 1980 (Regulation 35) P.U.(A) 176;
3. Copy of employee's complete and updated service record.

1. Transfer of Post and Services under own accord;
2. Temporary transfer (within Public Services Commission's authority);
3. Temporary transfer (authority other than Public Services Commission's);
4. Permanent Transfer;
5. Transfer of Post and Scheme by option; and
6. Approval of release for transfer.

This process is to allow an officer to be transferred to another government agency under the jurisdiction of another appointment agency other than the Public Services Commission. The transfer process is only to within the same scheme and grade of the current post held, and approvals are subjected to the Public Services Commission's consent.

The process is conducted in accordance to Public Service Commission Circular Letter No. 1/2005

Required documents for process are as per below:

1. Application letter from the officer;
2. Letter of approval from original Head of Agency/Head of Service;
3. Letter of approval from original Appointing Authority;
4. Letter of acceptance and confirmation of vacant post from the new Head of Agency/Head of Service;
5. Copy of employee's complete and updated service record; and
6. Performance Appraisal Report.

The appointment of an officer to another scheme of service for a specified term of period within the Public Services Commission's jurisdiction while maintaining his/her current services.

The appointment of an officer to another scheme of service for a specified term of period to the departments under different appointment agencies other than the Public Services Commission while maintaining the officer’s current services.

This process allows permanent appointment to the scheme of services that was previously approved as temporary transfer. The process discontinues the service of the previous post held by the officer except for pension purposes and benefits that are otherwise stated in the conditions.

Required documents are as per below:

1. Endorsement letter from the Head of Agency;
2. Letter of acceptance from borrowed agency;
3. Letter of acceptance from the officer;
4. Letter of Release from Head of Agency/Head of Service;
5. Post warrant (new post);
6. Letter of approval from Appointing Authority;
7. Copy of employee's complete and updated service record;
8. Performance Appraisal Report; and
9. Transfer term and conditions.

The process is to allow the transfer of serving officers from their current scheme to the same scheme or different scheme under the same or different agency in the event of government decisions that affected the related scheme.

Required documents are as per below:

1. Endorsement letter from the Agency;
2. Letter of Release from Head of Agency/Head of Service;
3. Letter of release from Appointing Authority;
4. Post warrant (new post);
5. Copy of employee's complete and updated service record;
6. Performance Appraisal Report; and
7. Transfer term and conditions.

1. Copy of employee's complete and updated service record;
2. Endorsement from the Head of Agency that the failure of confirmation of the officers service is not because of discipline matters;
3. There is vacancy and warrant for that post to reverse to the previous scheme;
4. Approval of acceptance from the Head of Service to accept the officer to reverse to the previous scheme of service; and
5. Acceptance of the officer.

1. Concealed any information regarding his health condition in medical examination form;
2. Made false declaration in the statutory declaration;
3. Do not comply with the declaration made in the Letter of Undertaking;
4. Falsified any document relating to his appointment;
5. Failed in security vetting;
6. Failed to get the Endorsement from the Head of Agency; and
7. Failed in examination.

1. Concealed any information regarding his health condition in medical examination form;
   1. Endorsement for termination of service from the Head of Agency;
   2. Medical examination form with report from the medical practitioner;
   3. Other documents as a proof that the officer disclose the actual health information;
   4. Copy of employee's complete and updated service record; and
   5. Copy of Offer Letter.
2. Made false declaration in the statutory declaration;
   1. Endorsement for termination of service from the Head of Agency;
   2. Letter of Oath;
   3. Other documents as a proof that the officer made false declaration;
   4. Copy of employee's complete and updated service record; and
   5. Copy of Offer Letter.
3. Do not comply with the declaration made in the Letter of Undertaking;
   1. Endorsement for termination of service from the Head of Agency;
   2. Declaration of refusal to comply with the Letter of Undertaking; and
   3. Copy of employee's complete and updated service record;
4. Falsified any document relating to his appointment;
   1. Endorsement for termination of service from the Head of Agency;
   2. Other documents as a proof the officer falsified any document relating his appointment;
   3. Police report;
   4. Copy of employee's complete and updated service record; and
   5. Copy of Offer Letter.
5. Failure in security vetting;
   1. Endorsement for termination of service from the Head of Agency;
   2. Reasons of failed in the security vetting;
   3. Copy of employee's complete and updated service record; and
   4. ;Copy of Offer Letter.
6. Failed to get the Endorsement from the Head of Agency; and
   1. Endorsement from the Head of Agency in not supporting the officer to be confirmed in the service (after the completion of initial probation period or extended);
   2. Reasons and proofs by the Head of Agency in not supporting the officer to be confirmed in the service in accordance with Regulations 27, Public Officers (Appointment, Promotion and Termination of Service) Regulations 2005
   3. Marks for annual performance appraisal for 3 consecutive years and are not contradictory as mentioned in clause (iii);
   4. Copy of employee's complete and updated service record; and
   5. Copy of Offer Letter.
7. Failed in examination
   1. Endorsement for termination of service from the Head of Agency;
   2. Details and result of the examination;
   3. Copy of employee's complete and updated service record; and
   4. Copy of Offer Letter.